Prepare Your Documents for Archival . PDF documents can be suitable for archival. They can be searchable, device
independent and self contained. However, just because a file ends in .PDF
does not mean that it will be archivable.
Solid PDF Tools allows you to convert your PDF files to PDF/A-1b and PDF/A-2b, validating them
for the ISO 19005-1 or ISO 19005-2 PDF/A specification.
Why PDF/A is Great for Archival. PDF documents are very flexible and can contain many different kinds of
information and formatting. However, while some features are required for the
accurate archival of documents, others are not ideal for this purpose.
Converting PDF documents to PDF/A and validating them for the ISO 19005-1
specification is needed to help ensure that they will display and function the
same way in the future as they do today.
ISO 19005-1 Compliance. When converting PDF files to PDF/A, Solid PDF Tools can repair many of the common issues that prevent ISO 19005-1 compliance.
Some of the issues that can be
fixed automatically are:
- File structure issues
Stream compression, file trailer correction, removing external files, removing optional content.
- Device independent color spaces
Replacing RGB and embedding OutputIntent profile.
- Missing or incorrectly embedded fonts
Full verification and replacement with embedded fonts.
- Metadata inconsistancy
Reforming metadata and synchronizing it with the document information dictionary.
- Inconsistent Annotations
Removal of prohibited annotations such as audio and video, repair of malformed properties in allowed annotations.
- Prohibited Actions
Be Certain that Your Documents are Archivable. It isn’t possible to tell if a PDF document is suitable for archival just by looking at it in a PDF reader. Even if it were possible, it would likely be impractical for most people to manually look over every document they wish to archive to ensure that it is PDF/A compliant.
Solid PDF Tools allows you to work with multiple PDF files, converting them to PDF/A and validating their compliance with the ISO 19005-1 or 19005-2 specification. With it you can be certain that your documents will display correctly in the future.